Registration, tuition and parent communication without the binder.
Most schools and clubs run on a spreadsheet, a shared inbox and one person who knows everything. This template moves enrollment, billing, attendance and communication into one system that survives that person taking a vacation.
Open the live demo
- Built for
- Private & supplementary schools · Daycares · Summer camps · Tutoring centres · Music & dance studios · Sports clubs · Professional associations
Every record moves through these stages, and the system knows what should happen at each one. Stages, names and rules are changed to match how you talk about the work.
What is in the template.
13 modules, configured for this industry on day one.
Online registration & applications
Program, session and class selection with capacity limits, sibling discounts and automatic waitlists.
Family & student records
One household record: guardians, students, contacts, allergies, permissions, documents, full history.
Tuition & installment billing
Annual, term or monthly plans, automatic card or pre-authorized debit, retry logic and an arrears report that is actually current.
Financial aid & scholarships
Applications, awards and adjusted balances handled inside the same billing run, discreetly.
Attendance & rosters
Class lists, daily attendance, absence alerts to parents, and reporting for funding or accreditation.
Staff & instructor scheduling
Who teaches what, when, at what rate — with substitute coverage and hours flowing to payroll.
7 more modules
Parent portal & broadcast
Balances, forms, schedules and announcements in one place. Email and SMS blasts by class, grade or program.
Forms, waivers & permission slips
Sent, signed and tracked digitally. You can see who has not returned one, instantly.
Events & ticketing
Recitals, fundraisers, open houses and trips — registration, payment and headcount in the same system.
Fundraising & campaigns
Pledges, donors, campaign progress and receipts, tied to the same family records.
Membership & renewals
For associations: dues, member tiers, automatic renewal notices and a member directory.
Volunteer coordination
Shifts, signups and reminders for the parents who actually show up.
Re-enrollment campaign
The single highest-value automation a school can run: an early, easy, incentivized returning-family flow.
What happens without anyone touching it.
The numbers you get to watch.
| Measure | Read as |
|---|---|
| Enrollment conversion | Inquiry → tour → registered |
| Retention / re-enrollment rate | The number that decides your year |
| Revenue per family | Across programs and siblings |
| Arrears | Outstanding tuition, aged |
And the rest of the business, in the same engagement.
The CRM is the core. Most clients take some of this with it, because a system full of leads needs leads coming in.
Brand & identity
A name, a mark and a voice that match what you actually charge.
Website that converts
Fast, written to sell, built to be found — not a template with your logo dropped in.
Google & Microsoft Ads
Managed by people who read the search terms report every week.
SEO & local visibility
Google Business Profile, service-area pages, and being cited by AI answers.
Email & SMS marketing
Your customer list is an asset. Most local businesses never use it.
Reviews & reputation
Ask every happy customer, automatically, at the right moment.
Bookkeeping automation
QuickBooks connected to reality, so the books close themselves.
Coaching & training
The system only works if the people using it do.
Start with one hour.
Tell us how schools, camps & associations work moves through your business today. We will show you what this template would look like configured for you, and what it would change.